PowerPoint presentation scheduler control
Available in Standard and above editions only
The PowerPoint presentation scheduler control is used to play Microsoft
PowerPoint files full screen using the free Microsoft PowerPoint Viewer 2007
(or 2010) which can be downloaded from:
If you are using Windows 8, then install the later version from:
These play full screen above a Repeat Signage presentation, so that you
don't see the Repeat Signage presentation. If you are just interested
in playing and scheduling the playing of PowerPoint presentations, then the
Repeat Signage presentation can be blank, but usually give a black
background and just a single PowerPoint presentation scheduler control in
the middle (this is invisible) when playing.
IMPORTANT - playing PowerPoint files is limited to
the primary monitor only on dual screen systems.
However, you may want to design a Repeat Signage presentation to display
other information, RSS feeds, etc to users some of the time. You can
do this by designing your Repeat Signage presentation and also inserting a
PowerPoint presentation scheduler control. Use the hourly, daily or
weekly feature of this to display PowerPoint presentation as certain times,
but then insert blank items (i.e. gaps) when you don't want PowerPoint
presentations playing. In these gaps, just your Repeat Signage
presentation is displayed instead.
You can also use the Repeat Signage Audio
to play background music (and schedule different music at
different times) whilst your PowerPoint files are playing.
In many organisations, such as colleges, there are already digital signage
screen playing PowerPoint presentations, but these presentations are changed
manually. Repeat Signage gives you the flexibility to continue
displaying these presentations but allowing centralised scheduling and
update of them from a network drive. One nice feature that this
control has is that you could just display a single PowerPoint presentation
from a network drive, but set Repeat Signage to 'monitor' the PowerPoint
presentation. If this file is updated, then Repeat Signage
automatically downloads the latest version from the network to the player
and displays it.
In September 2012 we launched the Flash
which allows a really easy way to display playlists of
pictures, with or without text, and offers 50 transition effects between
Note - When designing a presentation and you insert a PowerPoint
presentation scheduler control onto the screen, you will see a symbol:
This allows you to interact with your control so that you can double click
it to change it's settings. When you play your presentation, this is
Powerpoint file setup
Many existing Powerpoint files need the presenter to click their mouse to
move between slides. You need to edit your Powerpoint files and set
each slide to transition automatically and also to loop at the end. We
have a video on how to do this here:
Setting up PointPoint files for use in Repeat Signage 2014 digital
Repeat Signage trial version note
On the trial version of Repeat Signage, you can only play and schedule
PowerPoint presentations for the first 10 minutes. After that, a self
closing message box is displayed when ever a PowerPoint file would have been
Full screen PowerPoint presentations versus PowerPoint presentations
within Repeat Signage presentations
The above describes using
the free Microsoft PowerPoint Viewer to display PowerPoint files full screen
above Repeat Signage. However, you may want a PowerPoint presentation
playing within Repeat Signage so that you can also see RSS feed information
and use other Repeat Signage controls such as pictures and text. You
can do this by converting PowerPoint presentations to flv or wmv video files that
can be played by Repeat Signage. For more information on how to do
this, take a look at the Using Microsoft PowerPoint
presentations in Repeat Signage
Preparing PowerPoint presentations for use with Repeat Signage
Repeat Signage displays PowerPoint files using the Microsoft PowerPoint
Viewer. If your presentation is no set to automatically play each
slide, then you will only see the first slide on screen.
Single PowerPoint files played full screen
On the designer screen menu, click on 'Insert' then 'Insert PowerPoint
presentation scheduler'. This
will allow you to choose a Microsoft PowerPoint file and then click on 'OK' to
insert the control. You see the control on screen, but this is not
displayed when playing or previewing the presentation. Double
click the control to view the properties.
Playlists of PowerPoint files
You can create a play list of PowerPoint presentations. Insert a PowerPoint
presentation scheduler as for 'Single PowerPoint files played full screen'
above. Then double click the PowerPoint presentation control to display it's properties. Put a
tick in the 'Use play list instead' tick box. This will take you to the
Playlist tab. Your first PowerPoint file appears in the grid for you. Use the 'Add' button
to add other PowerPoint files to the list. Use 'Add blank' to add blank items
which can be used to give a pause between playing your PowerPoint files.
Scheduling the playing of PowerPoint files
The information on creating a play list above shows you how to
create a play list that just loops files. On the play list tab, there is
a 'Schedule type' drop down list. You can change this from 'PLAYLIST'
to 'HOURLY', 'DAILY', or 'WEEKLY'. The difference between this and the
'PLAYLIST' option is that when you add items you have to specify 'From' and
'To' time values.
For example, an HOURLY scheduler can be used to play a file at the start of
every hour for 1 minute (0 minutes 0 seconds to 0 minutes 59 seconds).
You have to put in files to cover the entire hour. If you don't want
anything playing for the rest of the hour, then insert a blank item that
covers from 1 minute 0 seconds to 59 minutes 59 seconds. At the end of
an hour, the entire hourly schedule will loop again. When you play a
presentation, it displays items based on the current time or day.
When you add a blank item, you can decide whether to make the blank item
display the background of the control (which you can specify a colour or
picture for) or whether to make the entire control invisible. When
adding or editing a blank item, go to the 'Blank item' tab and either tick
or un-tick the 'Entire control is visible' box. This is useful
for scheduling when you want a control invisible.
The DAILY schedule type allows you to specify files and blank items to cover
the entire day. At the end of the day, the schedule will start again.
WEEKLY allows you to schedule what happens on each day of the week (at any
time), and then restarts at the beginning of the next week. Repeat
Signage uses Monday as the first day of the business week. Another
thing to note is that every control that supports scheduling runs
independently of all others, so you can have lots of different controls all
doing different things.
Tools have been added to Repeat Signage to help you test scheduling.
On the designer screen menu, you can click on 'View' then 'View program time
for schedule testing'. Clicking on this puts the time on the bottom
right of the designer screen menu. This is the clock that Repeat
Signage uses with controls. You can change this time using 'View' then
'Change program time for schedule testing'. This allows you to change
either the time or date, so that you can see what will be displayed at any
point. For example, you may have an 'offer of the day' for each day of
the week, made by displaying pictures in a picture control. Changing
the program date to another day will allow you to test that the correct
picture file, with that day's offer on, is being displayed.
Closing Repeat Signage Player or Preview
The Microsoft PowerPoint Viewer files plays PowerPoint files full screen.
In order to close Repeat Signage, you will need to right mouse click the
playing PowerPoint file and click on 'End show' and then on the Repeat
Signage screen, right mouse click and on 'Exit' to close Repeat Signage.
It is recommended that you have a minimum of a 10 second play time for
PowerPoint files, otherwise it becomes very difficult to close Repeat
Signage without resorting to using the Ctrl+Alt+Delete keyboard combination
to bring up Windows Task Manager to kill off Repeat Signage.
Playing PowerPoint files from RepeatServer.com or another website
You can create a free RepeatServer.com
account and use this to upload PowerPoint files to your online account.
When you insert an PowerPoint file in your presentation you can choose to
collect it from a website and point it at PowerPoint files that you have
uploaded. You then get your presentation to monitor the online
version for changes. When it detects that you have uploaded a new
version of the, then this is automatically downloaded and played whilst your
presentation is running. You can do this in the following way:
1. Create a free
if you haven't already done this. This can be done by visiting
in your web browser or via the 'RepeatServer.com' tab on the main Repeat
2. Log onto your
account and on the menu click on 'File' then 'Upload files'.
3. Use the 'Browse' button and then locate your PowerPoint files on
your hard disk (hold down your keyboard Ctrl key to select more than one at
a time) and then click the 'Upload' button.
4. On the RepeatServer.com
menu, click on 'File' then 'Documents and files' list.
5. Find the line in the grid for one of your PowerPoint files that you
just uploaded. (You may have to use the page buttons if you can't see
your file on the first page).
6. Back to Repeat Signage. Go to the main screen and select the
'RepeatServer.com' tab. If you haven't already linked your Repeat
Server account to Repeat Signage, then you will need to follow the
instructions on screen. When this has been done, then please click on
the 'Refresh' button to display all your Repeat Server files, which should
include all the files you have uploaded. This needs to be visible before
we can continue.
7. Create a Repeat Signage presentation on your computer or open an
existing one. In the Repeat Signage designer, click on 'Insert'
then 'Insert PowerPoint presentation scheduler'.
8. Click the 'RepeatServer' option and a list of your files will
be displayed, which will include any you have just added above. Now
select your file by clicking on it, then click on the 'OK' button.
9. Click on 'OK' to insert the control. The next thing to do
is to resize the control to an appropriate size.
10. Double click your new control to see it's properties.
Click on the 'Refresh' tab. By default, new controls that are collected
from a website location will automatically check for changes every 15
minutes. You can set this value appropriately. If you need the
presentation to update itself almost as soon as you make a change
online, then set this value to check every minute, or 15 seconds, etc.
To give this a test:
11. Edit the PowerPoint file and make some changes (or overwrite it with a
different PowerPoint file).
12. Log onto your
account and upload the new version which will overwrite the original.
presentation will update itself (even in the Repeat Signage designer)
within 15 seconds.
You don't have to use RepeatServer.com
as you could use your own website instead and use FTP software to upload and
Designing Microsoft PowerPoint presentations
The best software to design PowerPoint presentations is
Microsoft PowerPoint itself. It costs around £120+VAT in the
UK. There is a 60 day free trial for this.
You can also use OpenOffice.org
Impress to design PowerPoint presentations free of charge.
Unfortunately, the really useful export to video option is not available in
Try visiting the
Microsoft PowerPoint website gives you access to loads of free
PowerPoint templates that you can use as well.
PowerPoint scheduler control limitations
The Microsoft PowerPoint Viewer will only play presentations on the
primary monitor. If you have a dual screen system, then this control
is limited to playing presentations on the main monitor only. However,
you still have the option to export PowerPoint to video and using the video
control on a second screen to display it instead. See
Using Microsoft PowerPoint presentations in Repeat
Signage for more information.
PowerPoint scheduler control known issues
When a PowerPoint presentation is launched, then sometimes the user can
see the Windows Taskbar displayed for a split second as Repeat Signage loses
focus. The best way to stop this happening on player computers is to
set the Windows Taskbar to automatically hide itself. To do this, then
right mouse click the Windows Start Button or Start Orb and choose
Properties. Then click on the 'Taskbar' tab and put a tick in
'Auto-hide the taskbar' and click on the 'Apply' button.